2026 Sponsorship Opportunities - Levels and Benefits

Click here for printable flyers for each sponsorship level. If you have any question or would like to learn more about sponsorship information, please get in touch with [email protected]. 

Platinum Level Sponsor - $30,000

Breakout Session/Demo Room with Projection Monitor (30 minutes) | Opportunity for Platinum level sponsors to conduct a demonstration of their existing or upcoming system functionality, with a focus on statewide human services projects encouraged. This demonstration opportunity is designed to provide a forum to share information and/or solicit feedback about existing or planned system functionality with conference attendees; demonstrations that focus on sales will not be approved. Demonstration sessions will run concurrently with program breakout sessions and be featured on the conference app, with space for up to 30-40 attendees per session. Session overviews, including a description of content and speakers, must be submitted no later than 6/12/2026 and are subject to review and approval by CWDA. Subject to space availability, Platinum vendors may hold a second or duplicate demo for an additional $2500 fee. This opportunity is available on a first-come, first-served basis.

• Co-Branding Conference Swag Item

• Conference Bag Stuffing Opportunity
  Add something to our conference bag that you want attendees to see - an informational flier or small swag item.

• 2 tickets to attend the VIP Breakfast
  Wednesday, October 14th at 8:30 AM – 9:30 AM

• In-Person Exhibit Booth | 2:6ft tables and chairs

• 30 second - Company promo video on looped presentation during the General Session

  • Video File Type: .mov, .mp4 and/or PowerPoint slides

  • Video/Slide Specification: 16:9

  •  May or may not include Audio

  • Deadline for Submission: June 12

• Exhibitor Webpage Items | Deadline for Submissions – June 12

  • Logo; jpg, png or gif format no larger than 100kb

  • Website address

  • Social Media handles

  • 250-word description of company, products, etc.

  • 5 Downloadable documents, or URL path to downloadable documents

  • PowerPoint presentation or YouTube embed code to be included on your exhibitor page.

• Complimentary In-Person Registrations | 6
  Opportunity to Purchase Additional In-Person Registrations - Up to 2-addtional in-person registrations at a 50% discount (if not sold out).

• Standing Introduction at the Opening General Session

• Logo on Conference Bingo Card
  CWDA will put your logo on the conference BINGO card to assist in helping attendees come visit your table. Attendees who complete the card and submit to onsite registration will be entered into a drawing for a $250 Amazon gift card.

• Gamification Experience
  Increased visibility through the Conference app’s gamification experience, encouraging attendee participation via interactive activities with sponsors.

• Opportunity to donate up to 2 raffle items to be showcased at Closing General Session and/or to use gamification within the conference app to highlight giveaways throughout the conference
  Sponsor must coordinate and pay for shipping item(s) to attendee(s), if needed or attendees must be present to win - up to sponsor. Plans for raffle items and/or giveaways must be submitted no later than June 12.

• Private meeting room available during designated conference hours, equipped with a projection monitor for scheduled appointments.
  CWDA will help to promote booking appointments only. Sponsors will manage their own schedules.

• Registrant email list 4 weeks prior to the conference and leading up to the conference

• Conference App Banner Ad

• Company logo recognition on revolving digital slideshow in breakouts sessions

• Company logo and website link on the registration website

• Company logo prominently displayed on signage at registration check-in area

• Sponsorship acknowledgment in conference registration e-blasts

• Final attendee email list 2 weeks post-conference

Gold Level Sponsor - $25,000

Silver Level Sponsor - $20,000

Bronze Level Sponsor - $10,000 

Government / Non-Profit - $5,000 

In-Person Exhibit Booth | 1:6ft tables and chairs 

Exhibitor Webpage Items | Deadline for Submissions - June 12th 

• Logo; jpg, png or gif format no larger than 100kb 

• Website address 

• Social Media handles 

Complimentary In-Person Registrations | 1 

Company logo recognition on revolving digital slideshow in general session and breakout sessions 

Company logo and website link on the registration website 

Company logo prominently displayed on signage at registration check-in area 

Company listing in conference registration e-blasts 

Tentative Agenda

Tuesday – October 13th 
4:00pm – 7:00pm     Exhibitor Registration
4:00pm – 7:00pm     Exhibitor Set up

Wednesday – October 14th 
7:00am – 8:15am     Exhibit Registration & Final Set Up
7:15am – 8:15am     Exhibitor Set up
8:30am – 9:30am     VIP Breakfast (Platinum & Gold Partners)
8:30am – 5:00pm     Exhibits     
12:00pm – 1:30pm   Lunch & Dessert
1:00pm – 5:00pm     Sponsor One-On-One Client Meeting Rooms (Platinum & Gold Partners)
5:00pm – 6:30pm     Welcome Networking Reception with Sponsors

Thursday – October 15th 
8:00am – 9:00am     Breakfast
8:00am – 12:00pm   Sponsor One-On-One Client Meeting Rooms (Platinum & Gold Partners)
8:00am – 5:00pm     Exhibits
12:15pm – 1:30pm   Lunch & Dessert
1:00pm – 5:00pm     Sponsor One-On-One Client Meeting Rooms (Platinum & Gold Partners)
3:00pm – 3:30pm     Break with Exhibitors

Friday – October 16th 
8:00am – 9:00am     Breakfast
8:00am – 12:30pm   Exhibits
12:31pm – 3:00pm   Exhibitor Teardown

Sponsor Policies

Additional Discounted Tickets: Table(s) selection is based on sponsorship level and order received. For more information, please get in touch with Melissa Pottorff at [email protected]. Additional tickets are not guaranteed beyond what is included in the sponsorship. Reserve your additional tickets asap before the conference sells out!

Cancellations: Written cancellations received prior to Friday, August 7, 2026, shall be subject to a 10% service charge. Cancellations received after Friday, August 7, 2026, but prior to Friday, September 11, 2026, shall be subject to a 50% service charge. No refunds will be made for cancellations after Friday, September 11, 2026. PRINTING DEADLINE: Applications received after Friday, June 12th, may not meet the printing deadlines. 

CWDA W9: Click here to download.

Sponsor/Exhibitor Agreement: By signing up and committing to sponsor/exhibit, you understand and agree to uphold the CWDA Sponsor/Exhibitor Agreement and the benefits associated with your sponsorship as outlined.

Suitcasing Policy (In-Person and Virtually): As defined by the International Association of Exhibitions & Events, suitcasing is a practice on the part of any attendee who is observed to be soliciting business while at the conference and/or in another company’s booth. All materials must be distributed from the booth and no other public areas of the conference. Any person violating or suspected of violating this policy may be removed from the conference, prohibited from attending the remainder of the event and prohibited from attending future CWDA conferences at the sole discretion of CWDA staff.

Please note: Representatives of For-Profit companies must become sponsors in order to attend the CWDA Conference. Registering as a general attendee is not permitted unless approved by CWDA. Additionally, extra tickets beyond those included with the sponsorship are not guaranteed. To secure your attendance, please reserve any additional tickets as soon as possible, as the conference may sell out. Questions regarding registering as a general attendee or sponsorship, please email [email protected].